By Ethelbert Obinna Umeh
You are free to call it whichever way you want, colloquium, assembly, congress, seminar, conference, seminar, confab or brainstorming session- all are geared towards improving your personal and organizational objectives.
Meetings are grouped into different types.Usually, people are bored coming to meeting, just like most employees dislike coming to work, even though they love the remuneration that comes with it.
In this short piece, we are going to reflect how to conduct meetings of any type and make it less boring and more attractive. Some meetings are full of talk, talk and talk and it is always takes a lot of time outside the usual working hours.
The only time they admire so much is when drinks or tea are being shared. Nobody would be interested in your meetings if it lacks ideation, personal financial benefits or salary review, emotional support and so on- all these can’t be the agenda of the meeting at all times.
If you are in a leadership position in an organization, you would discover that meetings are conducted at intervals due to one reason or the other.
Therefore, you should learn how to master the art of conducting productive meetings, and still make your team leave refreshed. All you need is to use the following tips:
Call for meetings only when the situation requires it
Always resist the temptation of calling for meeting just because we are in the weekend, and you feel like talking to your team. You eventually hold the meeting, and no new issue was discussed, instead you end up reiterating all the things you have been saying for ages. Your workforce would just tune off. Monotony, they say kills interest.
Every meeting should be a brainstorming session; you don’t just call a meeting because you want to assess your staff performance within the week. Your heads of departments can give you update about the progress of the team members within the week.
All extraneous meetings should be cancelled, and your workforce would be happy working with such a productive leader like you.
Invite only the people concerned
If you wish to talk to the heads of departments only, then there is no point inviting any junior staff; because the issue to be discussed doesn’t directly concern them. If you invite the unconcerned parties too, you will waste their time, and also bring more stress to yourself, because you will have to be dealing with wider audience than required.
Also, there are some junior staff who feels that their presence or ideas are more important than others, and who feel that their presence in any meeting would be greatly missed. You can explain to them why you are inviting only selected few, and always update them via mail or any other easiest medium of communication available to you.
To be continued tomorrow